In this guide, we will show you everything you need to know about how to access onedrive, so keep reading!
Below you can find out 5 different methods to access onedrive,
- Method 1 – Beginner’s Guide To Onedrive For Windows – Updated Tutorial
- Method 2 – How To Use Microsoft Onedrive
- Method 3 – How To Access Onedrive
- Method 4 – What Is Onedrive In Windows 10 | How To Use Onedrive Tutorial 2021
- Method 5 – How To Access Onedrive Files From Microsoft Teams
Method 1 – Beginner’s Guide To Onedrive For Windows – Updated Tutorial
This is the beginners guide to microsoft onedrive for windows and what is onedrive it is your place in the. Cloud in which you can save your documents your pictures really whatever it is that you want to have access. To wherever you go you put it in onedrive and youll be able to access it so for example if. I look at my desktop i can see that ive got several images that ive been working with maybe im.
Using them to create something and i have several documents here as well and first of all theyre kind of. Cluttering up my desktop and secondly when im on another computer or if im just on my cell phone or. On an ipad i would love to be able to access these and at least read them and look at. Them but it would also be nice to be able to edit them and work on them but the problem. Is theyre stuck here on this computer so thats one of the things that onedrive does is it helps us.
Solve that problem i can take these documents these images put them in onedrive access them wherever i am on. Whatever device i have and then im using whether its my device or a public device it doesnt really matter. Ill be able to sign into my onedrive account and get those documents and the website where you can go. To learn more about onedrive is right here onedrive live.com and im just going to browse down the page a. Little bit it talks about some of the good features and the reasons why you might want to use microsoft.
Onedrive and this is what i already talked about access files from any device you also have offline access so. If onedrive has synced your documents and folders etc with a particular device you can access them even if youre. Not connected to the internet so thats a nice feature and this is an underrated feature it helps keep your. Files safe i know way too many people that have had all of their most important documents on a particular. Device and then it breaks the hard drive goes bad or maybe its stolen and all of those files all.
Of those documents that are so important are gone so thats another nice feature of onedrive it helps solve that. Problem and the last main reason to consider using microsoft onedrive is this that it does make it pretty easy. To share and collaborate with colleagues with friends and family so if youre interested in signing up for onedrive and. Getting that storage space in the cloud to help you sync and coordinate your documents and share them like i. Said before this is where you go onedrive live.com and theres a nice button there saying by office 365 and.
Thats not a bad option at all you can also sign up for free but lets take a quick look. At the plans that are available the good news is there is a free basic plan that gives you 5. Gigabytes of storage for free if thats not enough storage for you you can upgrade to a dollar ninety-nine a. Month and get 50 gigabytes and for office 365 users it goes way up from there the cost goes up. But also the storage goes dramatically higher now a lot of you watching this video probably have an office 365.
Account either that youve signed up for yourself or through your school if youre a student or a teacher or. Maybe a business has purchased office 365 for you to use so in those cases you may have a business. Account you may have a personal account and some of you may never have used this before and yet you. Have this amazing resource available to you but for the sake of this video im gonna assume that youre brand. New to onedrive no ones buying it for you and that you want to start with a free account so.
Ill click signup it takes me here where i need to put in an email address and then ill need. To put in a password and then there may be additional questions for you to answer to set up your. Account give me a minute to sign up for or sign in to my account and then ill resume the. Video ok when you first set up your account you might be taken right in to microsoft onedrive or like. Me it may take you here to your microsoft account this microsoft account is showing me all of the great.
Features that microsoft has available for me through my account and i can look through this and use it for. Sure but if im mostly interested in onedrive all i have to do is go to the address bar and. Type in onedrive com or onedrive dot live.com either way and it takes me in to my actual onedrive account. And here you can see that ive set up a couple of folders to set up a new folder all. You have to do is right click and choose new folder and give it a title ill call this spanish.
One and if i wanted to i could double click to get inside that folder and then i could right. Click in the blank space and create a subfolder lets say im a spanish teacher i could put in materials. For chapter one right click set up another folder for materials for chapter two and i could just continue to. Add folders and subfolders to my hearts content you can also click and drag folders to drop them inside each. Other if that makes sense in this case i think it does make some sense so ill click here on.
Spanish one and drag it and drop it inside documents you can also right-click to create a new word document. Excel workbook powerpoint presentation you can see that theres also one note you can do an excel survey or a. Plain text document and you can do this all in the cloud which is pretty amazing without actually having purchased. Microsoft office you can create these documents in the cloud using your onedrive account if youre interested in doing some. Of these i have other video tutorials that cover many of these features for example the onenote notebook in the.
Cloud i have a tutorial for that i have a tutorial for excel surveys and i have powerpoint excel and. Word tutorials but those are for the desktop apps not necessarily for office online cloud apps if youre interested in. Me creating some microsoft office online tutorials for these versions of excel powerpoint and word leave a comment for me. Below this video and i will definitely look at creating tutorials for these online versions of word excel and powerpoint. Just as a quick example im gonna click here on word document and you can see it loads up word.
Online its not exactly the same as the desktop app but i can certainly type in it and i can. Compose a real word document here in the cloud that i can then click file save as and i can. Download a copy of this as a real word document to my computer im going to x out of that. Document but i do want you to see that that right within onedrive you can create new documents now you. Can also upload you can upload documents that are on your computer and upload them into your onedrive account i.
Can upload a whole folder of documents or i can upload individual files so ill click on files in this. Case and it opens up this window that i can use to select a particular document maybe this excel spreadsheet. And if i wanted to i could also select more than one document it doesnt have to be one at. A time but in this case i guess i would really just like this image and this excel spreadsheet so. Ill click open and its uploading these two documents these two items into my account theyre done there they are.
And now i can sign into any computer in the world i can sign in on my ipad on my. Tablet my smartphone whatever it might be sign in and ill be able to click to open the spreadsheet and. Look at it same with this word document and this image so thats a great way to use onedrive and. You can also download these documents and files so for example here i am on my laptop ive uploaded these. Documents and files but lets say i am on vacation im visiting family and i would like to access some.
Of these and put them on my family members computers i can just go to onedrive on the internet find. The document and i can right-click on it and choose download now there are other ways to download it too. For example select it and click this download button so thats handy if you want to download more than one. Item at a time you can simply click download and it will put a copy on their computer so thats. One of the nice things about onedrive it makes it so you always have access to the documents files and.
Folders that you need so thats a great way to use onedrive and some people thats all they do they. Just use onedrive on the internet like this the nice thing about doing it this way just purely online is. That it saves storage space for you on this device because now that these documents are in the cloud i. Really could delete them off my computer i dont have to keep them necessarily on the desktop of my computer. I could just store them in the cloud in onedrive until i need them so that could save storage space.
On my however a lot of people choose to not just use onedrive online they want to sync the files. To their computers so that they have offline access to all their files and folders that are most important and. That are in onedrive so lets look at how to set that up i think most of you will really. Like this even though it does take up more storage on all of your computers that you set this up. On so here in the lower left corner it says get the onedrive apps if you click that it takes.
You to a screen where you can install apps so that you can have onedrive actually run on your computer. Now in windows 10 its probably already set up for me its not it says it is but i uninstalled. It as part of my preparation for this video so lets reinstall if you dont have windows 10 youre gonna. Have to download it anyway so ill click here to download ok its finished downloading so ill just click here. On the onedrive app it opens up and it says its preparing for first use and youll notice down here.
In the lower right corner briefly there was an icon of some clouds thats the onedrive icon and there it. Is again but this time its got a line through it now in order for me to see that i. Had to click on this arrow so you might have to do the same thing as well now the reason. Theres a line crossing it out is because im not signed in to my onedrive account lets fix that so. I click on it it opens up this panel and i can click to sign in to my onedrive give.
Me a minute to put in my email address and password and ill resume the video all right so im. Ready to click sign-in ive put in the same email address and password that i set up online when i. Went to onedrive live.com so ill click sign-in to my pre-existing account if you just set up your account just. Now thats ok you can do the same thing im doing put in that brand new email and password and. Youll be ready to go all right that says this is your onedrive folder it tells you where that will.
Be and if you want to change its location you can i think the only reason to possibly do this. Is if you have two hard drives on your computer and you want to pick one over the other to. Store your onedrive documents so i clicked next to select the default location all right theyre trying once again to. Get me to pay to upgrade ill say not now and its showing me that i can just click and. Drag and drop things into my onedrive folder once its set up its got some other tutorial tips for me.
But im gonna click through those notice that there is a onedrive app for iphone for android and for windows. Phone and other options too ill just skip through that and ill open my onedrive folder so i clicked on. It and it opened for me a folder and this one is not a cloud-based folder this is a folder. On my computer and i can see all of those same documents everything thats in my online onedrive here all. Of this is being synced now to my actual computer you can see my documents folder theres my spanish one.
Folder that i set up with the subfolders chapter one chapter but these now exist on my computer as well. As in the cloud now while theyre sinking youll notice in the status column if theres a green checkmark that. Means that theyre fully synced that the same document is on my computer as is in the cloud if it. Shows just a cloud symbol that means that this document or folder in this case is still trying to finish. Syncing and then also this symbol here shows that it is still syncing as well now if you look in.
The lower right corner of windows you should see the onedrive symbol it looks like clouds but for me because. Its syncing right now theres some arrows and a spinning circle so its trying to sync those if you dont. See that it could be hidden in this arrow so you can just click the arrow button to look for. It there okay so the nice thing about having a onedrive folder on your computer is that now anytime i. Want to sync something to the internet to store in my cloud storage in onedrive all i have to do.
Is click on this symbol i can click open folder heres my folder and i can just drag whatever i. Want into that folder so lets put all of these pictures into my onedrive folder called pictures so i opened. It up lets click and drag on these and pull them into this folder drop them in you notice that. It cut them off the desktop and its pasting them into my pictures folder and they are instantly in the. Folder on my computer but then gradually theyre getting synced to my onedrive space in the cloud ill add this.
One as well and this is cleaning up my desktop very nicely but again in this case because i have. Onedrive set up on this computer its not really saving me storage space its just organizing it nicely for me. And its syncing it to the clouds so that i can access these on any computer but every computer on. Which i set up onedrive these documents will take up space on every one of those computers so that is. Something to consider so now i can go back to onedrive i can go into documents and i can upload.
These documents into that folder and pretty quickly my desktop looks beautiful and my onedrive is getting synced these documents. Are gonna get lost i have them available to me pretty much on any computer in the world as long. As theres internet access if i open up a browser again and go to onedrive im still signed in because. I just recently was here and you can see that some of those documents that ive started sinking have already. Succeeded in uploading theyve arrived in my onedrive account so this has been the beginners guide to microsoft onedrive for.
Windows i hope that you found this tutorial to be helpful if you did please click the like button below. And consider connecting with me on my social media accounts like facebook pinterest and twitter and definitely do subscribe to. My youtube channel for more videos about technology for teachers and students and when you do subscribe please click the. Bell next to the subscribe button if you do youll be notified whenever i post another video and watch for. Another video from me at least every monday and please let me know if youd like more videos on onedrive.
Id be happy to make them if theres interest and if youd like to support my youtube channel consider becoming. A supporter of mine through my patreon account and youll find links to that in the description below.
Method 2 – How To Use Microsoft Onedrive
Hi everyone kevin here today i want to show you how you can both get and also use microsoft onedrive. What is onedrive well its a cloud storage provider if youve ever used icloud before or google drive before its. The exact same thing except its microsofts version of it now what does it mean to store your files in. The cloud i know clouds float overhead but what does it mean to put a file there the easiest way.
To think of it is at home you have your own computer and when you put a file or a. Document in the cloud youre putting it on microsofts computer and so microsoft refers to their computers as servers and. Their servers sit in many different data centers all over the world but anytime you put a file in the. Cloud youre putting it on one of these servers in one of these data centers now you might be thinking. Okay well why would i ever want to do that what are the benefits of putting my files in the.
Cloud well there are three main benefits you get by putting your files in the cloud number one you can. Backup your files so lets say that you have a bunch of files on your laptop and maybe you lose. Your laptop or someone steals it or maybe something happens to it with where your hard drive dies by backing. Up your files in the cloud it doesnt matter you can then retrieve all of your files another benefit is. That you can access your files from anywhere so i live here in seattle i have all my computer all.
My files on my computer here in seattle lets say i went on a trip to europe and i want. To access my files well itd be hard to do because my computers at home so instead what i could. Do is i could access the cloud that has all my files and then i can get them from anywhere. The third benefit is i can also share and collaborate with others on my files now what do i mean. By that well in the past when youve worked on a file on your own computer if you wanted to.
Share that with someone typically what you would do is you would email it to someone they would make some. Changes and then they would send it back by storing a file in the cloud what you could do is. You could share a link to that file and you could continue working on that link or on that file. Via that link and then whoever you share that with can also work on that file so you no longer. Have to send a file back and forth so it makes collaboration a lot easier well if it sounds good.
And youre interested in using the cloud and youre interested in using onedrive first off i want to show you. How we can get onedrive so why dont we jump on the pc and ill show you how you can. Get started here i am on my pc and to get onedrive if youre using windows 10 its very easy. Because onedrive comes pre-installed on windows 10 so you dont have to do anything else to get onedrive you could. Simply start taking advantage of it if youre on an older version of windows lets say windows 7 or windows.
8 did you know you can upgrade to windows 10 for free if youre interested i have a link in. The description of this video and you can go ahead and upgrade to windows 10 in which case youll then. Automatically get one drive well lets say that youre on windows 7 or 8 and for whatever reason you dont. Want to upgrade to windows 10 you can still download onedrive onto your computer and install it you can go. To the following url i also have this in the description of the video and you can simply click on.
That not only can you download and install onedrive onto windows 7 or windows 8 you can also install it. On mac as well so it doesnt matter what platform you happen to be on you can get one drive. Next i want to show you how you can get microsoft onedrive on your phone whether you have an iphone. Or an android phone you can download and install onedrive today i happen to be using an iphone to get. The onedrive app lets click into the app store on the iphone if youre on an android dev device click.
Into the play store so im going to click into the app store once you get into the app store. Or the play store click on the search icon and once you click on search simply search for onedrive when. You search for onedrive you should see the top match appears and it says microsoft onedrive if you already have. It installed you can simply click on open if you dont yet have it installed go ahead and click on. Install and then youll have onedrive on your phone as well the nice thing about also installing onedrive on your.
Phone is youll be able to access your files from your desktop from anyone elses computer and even from your. Phone while youre on the go so you truly do get access to your files from anywhere lets jump back. On the pc and ill show you how we can get started with onedrive on the pc here i am. Back on my pc and i have onedrive installed im using windows 10 so it comes by default so how. Do we actually start using onedrive and what do we do next well once youre on windows 10 or once.
Youve installed onedrive back in the bottom right hand corner you should now see a cloud icon appear this is. The onedrive icon when i hover over the icon it also gives me an update as to what the current. Status is it looks like everything is currently up to date but let me go ahead and click on this. Icon and see what i can do with onedrive so first off one of the things that i see is. Up here at the top of this dialog that appeared i see that onedrive is all up to date lets.
Say that i just loaded a whole bunch of new pictures or documents onto my computer itll show me the. Current status and it would tell me that its currently updating but its good to see that everything is currently. Up to date next right below that i see all the files that have recently synced on my computer i. Have a whole bunch of jpegs and also heres an mov file that i recently synced with onedrive now with. All these files that recently synced if i click on the ellipses over on the right hand side this exposes.
A few different actions that i could take on this file for instance i could open it to see what. It is i could share it with others i could view it online and i could look at version history. Well get into more of these actions shortly but i just wanted to show that four files that have recently. Synced you can take various actions on them at the very bottom of the onedrive app there are three different. Actions that you can take i can open the folder i could view online and i could go into help.
And settings now were gonna go through each one one by one and ill show you exactly what they do. Lets start off by clicking on open folder here i am in file explorer and file explorer shows me all. The different folders and files that i have on my computer here up in the top left i now see. A folder for onedrive when i click in this this shows me all the different folders and all the different. Files i have in the cloud and once again when i put a folder or a file in the cloud.
It backs it up i can access it from anywhere and i could also collaborate with others on these files. I want to take a moment to talk about what we see here in this view now first off you. Might notice something thats a little different from the typical file explorer view and we now have a column here. Called status i want to quickly walk through what these different icons mean if you ever wonder what these icons. Mean and you forget what these icons stand for you could simply hover over and thatll tell you what the.
Icon means now you have a few different icons here heres an example of a green circle with a check. Mark what that means is this file is on my computer and its also in the cloud onedrive does the. Magic work of making sure that the files stay in sync so the version that i have on my computer. Is the same version as whats in the cloud now some of these files here the apple watch animations theres. A cloud icon and this indicates that the file is currently in the cloud and i dont have a copy.
On my computer and you might be wondering well can i still open that file and heres a document that. Is on the cloud but its not on my computer if i click on this file itll download the file. Very quickly and then open it in this case it was just a blank document you have a few other. Icons as well here i see a person icon and what this indicates is that im currently sharing this folder. With others so its a quick way to see have i shared this with other people and then theres another.
File down here called book one and it has a sync icon that means that onedrive is currently syncing the. File between my computer and on the cloud i want to show you some of the actions that you could. Take when you have a file or a folder in onedrive so im going to right click on this file. Called amazing presentation when i right click on it this opens up the context menu and in windows you could. Typically do things like open the file you could rename you could delete but i now have the addition of.
Five new actions as well since im using onedrive were gonna run through these and ill show you what you. Can do with these now the first action is share if i go ahead and click on this this opens. Up the share dialog now at the beginning i said one of the benefits of using onedrive is that you. Could very easily share and collaborate with others on files now here what i could do is i could send. A link to someone else here right now it says anyone with the link can edit if i click on.
This i have a few different controls i could allow someone else to edit the file with me or i. Could turn off editing in which case they can view the file but they wont be able to edit with. A paid subscription to microsoft 365 you also get some additional options for instance i could set an expiration date. So maybe i only want someone to be able to edit it for the next two days and then ill. Lock the file and lets say you share something thats confidential you can set a password and others will have.
To enter the password to be able to open the file im going to jump back to the share control. Here and within here i could type in a name or an email address to share it with someone and. Then i could click on send or alternatively i could also copy a link to this file and then i. Could share it through some other way lets say in whatsapp or maybe on facebook so i could share my. Document or my content that way back on the main screen im going to go ahead and lets right click.
On the file again to pull up the context menu one of the other options i have here too if. Its a word excel or powerpoint file i can view it online ill go ahead and click on that and. This will open the presentation in powerpoint online powerpoint on the web is entirely free to use so you could. Very quickly get in and edit your files through the web back within file explorer im going to right click. On the file again by storing your files on onedrive you also can take advantage of version history ill go.
Ahead and click on this this file doesnt have much history but imagine that youre working with others on a. File and someone makes some drastic edits that maybe you dont agree with and you want to go back to. An earlier version you could very easily do that you could click on the ellipses and you could restore that. Version of the file lets click on the file again once again this opens up the context menu and i. Have two more options here one of these is always keep on this device lets say that youre going on.
A trip or youre going to be on a plane and you wont have the internet and you want the. File to also be synced on your computer you can go ahead and always keep a copy on your computer. You also have the alternate or the inverse of that where you can also make sure the file stays in. The cloud and you dont keep a copy on your computer in which case youre going to free up some. Space on my youtube channel i have all my videos and i store them in onedrive but i dont want.
Them taking up space on my hard drive so for all my video files i always choose to free up. Space here were in file explorer and you see all your files you.
Conclusion – How To Access Onedrive
The purpose of this post is to assist people who wish to learn more about the following – how to access one drive cloud storage from web browser on another computer and how to add new files, ms access database on onedrive, how to access someone else’s onedrive in office 365, how to access files others shared with you from sharepoint and onedrive, outlook and the onedrive, how to access files in onedrive for the first time, students- how to access onedrive, windows 10 – onedrive sync tutorial – how to use microsoft one drive – download to ms file explorer, beginner’s guide to microsoft onedrive for mac, how to remotely access files using onedrive in windows 10, use onedrive on linux: the easy way, 38. how to give access to one-drive to another user in microsoft 365, microsoft onedrive | onedrive sync explained, windows 10 – onedrive.com tutorial – how to sign in & out – setup in microsoft onedrive from logout, onedrive for business tutorial.
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