How To Access Vba In Excel – 5 Easy Ways (Updated Guide for 2022)

In this guide, we will show you everything you need to know about how to access vba in excel, so keep reading!

Below you can find out 5 different methods to access vba in excel,

Method 1 – Excel Visual Basic (Vba) For Beginners – Part 1 Of 4: Buttons And Macros

Most of us associate code and computer programming with things more complicated or sophisticated than excel but if we learn. Some code it can allow us to do so much more and the basics are actually fairly easy to get. To risk with weve created a series of four videos which are going to allow you to get to understand. The basics were going to talk about adding buttons to spreadsheets and attaching macros to them were going to talk.

About changing cell values were going to talk about using offsets of control positioning and were going to talk about. Creating basic loops these are for the main building blocks you need for visual basic coding so lets get straight. Into it okay so all ive done is created a brand new excel file then absolutely nothing to it the. Important thing to understand is that you need to have the developer tab visible you can see up here the. Developer tab is visible however it isnt usually visible in excel so you might have to go back into file.

And into options and go to customize ribbon and then on the right you can see all of the things. That appear in your ribbon at the top of your excel so if the developer box is on ticked then. Just tick it and then exit options and youll be able to see the developer tab at the top now. Im using excel 2013 if youre using an earlier version maybe 2010 or 2007 just google excel 2010 developer tab. And youll be able to understand how to get it to display okay so thats the first thing make sure.

You can see the developer tab what were going to do in this video is create a button and attach. A macro to that button to do something now weve all seen fancy advanced sophisticated spreadsheets ive created a few. Myself maybe that have buttons in that wont run routines that do things in the spreadsheet thats what were going. To do were going to put a button in and attach a macro to it that so the first thing. We need to do is open the visual basic editor visual basic is the name of the language that underpins.

Excel and we can edit it and manipulate it to get us to do things for us so lets open. The visual basic editor and this is what looks like there isnt a lot there at the moment over here. On the left there are tools for structuring your code you structure your code using things called modules so the. First thing were going to do is go to insert at the top and put a module in so not. A class module or a user form just put a module in and we can see here we have a.

Module and excel has taken us to that module okay so were going to create our first routine now exciteing. So were going to type in sup and then were going to call this routine say hello okay so sup. Say hello and then just hit enter youll go on to on – and – new line and excel has. Given us n sub so these routines visual basic refers to them as subs and we can see excel has. Started the sub and ended the sub there everything we do needs to be within those to the start point.

The sub and the end point the end sub okay what were going to type in is msg box which. Is visual basic language for message box space and then speech marks and were going to type in hello you. Could type in any message you want im going to type in hello here and then we can click answer. Again im just going to delete the blank spaces so this is our first visual basic routine okay thats great. So now were going to move away from visual basic back into excel and we just have a blank space.

Spreadsheet what we want to do is create a button put it in here and then link the macro or. The sub that we just created to this button so that when we click the button that routine that macro. That sub is activated and it executes so to add a button were going to go to insert at the. Top and this is the same in excel 2010 left click and then click on this button here you click. Once and now youre ready to add a button you can see the cursor has turned into a cross means.

Excel is ready for you to add a button now a little tip when youre adding buttons i always like. My buttons to it to line up nicely im a little bit pedantic about that and you can do that. Using the alt key so if you hold down the alt key when youre positioning the cursor excel will snap. That button to the grids to the gridlines which means that the button will be nicely lined up so im. Just going to release and excel has created the button its not showing it to us yet but it has.

Given us this dialog box so whats this dialog box doing well excel is asking us of the routines that. You have created which one do you want to trigger when you click this button so its asking us to. Assign a macro to this button so can you remember we created the routine say hello were going to click. On that now and that means that when we click on this button the say hello routine is going to. Run okay we can click ok now and we have our button i like to edit the text i just.

Right clicked on the button and gone to edit text and im going to put something mean meaningful in here. So as its important that when we click the button we understand what its what its doing and editing that. Text allows us to do that so lets click the button and lets see what happens okay excellent so we. Click the button exile has got into visual basic its found the routine that its assigned to that button and. Its gone through that routine and in the routine we just had one line of code which is show a.

Message box with the word hello in thats exactly what its done so lets try that one more time there. We go feel free to practice it as many times as you like its always a sense of achievement when. You get a macro to work well so definitely have a play with it ok great so youve now created. A button you put it in the spreadsheet youve created your first macro in visual basic and youve got the. Macro to work by clicking on the button so thats a great start ok this is the first of four.

Videos in a basic visual basic for excel and i will see you in the next video.

Method 2 – Open The Vba Editor In Excel Tutorial

Excel ninja hey youtube excel ninja here today well be learning how to open the visual basic editor this is. Where you will write your vba code to get there theres two ways you can do it first way is. To use the keyboard shortcut which is the alt key alt hold that down and then hit the f11 and. Boom youre in the visual basic editor second way to get there is from the developer toolbar which in this.

Case were assuming you have excel 2007 or greater the developer tabs not showing and this is a must if. Youre gonna write code so click on the windows button excel options show developer tab in the ribbon hit ok. And then select the developer now you notice all kinds other little buttons and stuff but for today were just. Focusing on opening the editor and as you can see it says visual basic and it also gives you the. Q for the keyboard shortcut i hit that and im in the visual basic editor also you can give back.

To excel by clicking on the excel button view microsoft excel thats it thanks for visiting be sure to subscribe.

Method 3 – Excel Vba Beginner Tutorial

Note – This section will be updated soon.

Method 4 – How To Open Excel From Access Using Vba

Im your host sean mckenzie thanks for joining me once again on my channel on data engineering in this episode. Were going back to our microsoft access playlist and were going to look at how to open microsoft excel documents. Or workbooks from access using vba and this is a very handy technique which allows you to open your excel. Books in the background and get some values or or put in some values or whatever you want to do.

And its a very very handy technique so without further ado lets get to our opening excel from access interesting. Coaching or one-on-one help with your project make sure to check out my patreon the link is in the description. Okay so to get started this is the access file that weve been using for some of our other demonstrations. And what im going to do is im going to go to the create tab and im going to create. A module and ill save that ill give it a name ill call it excel open or something like that.

And so now weve got a weve got a vba module open and we can create a function or sub. In here that that opens an excel file and were going to read some data from the file were going. To get the headers and and were going to write some data into the file just to show you know. This is how we can open up the workbook and this is how we can manipulate some data or just. Read some data and then were going to close the workbook and go back to our you know whatever our.

Program is doing so were going to go to tools and then references and then were going to find the. Microsoft excel the reference for microsoft excel and actually its under yeah its under microsoft excel and yours might have. A different number uh mine is 16 for the for the version that i have but yours might be lower. Or higher and actually its pretty much the same code in most uh in all of the different versions so. So ive got my excel variable and ive got a book variable that im going to create and im going.

To create a worksheet variable which is very handy when you have multiple sheets because you might actually look at. Data in different sheets and you might set up two or three different worksheet variables and and be getting data. From like three different sheets at different times in your procedure so so its very very handy to reference all. Those guys and and well do that now so well set our excel variable equal to create object and with. And excel dot application and thats gonna basically open a new instance of excel um this is the sheet here.

That were going to open its called project data ive got a you know some columns in there and then. I got a project data tab on the bottom im very simple worksheet with some some data in it and. Were going to open that and were going to read the data and then were also going to were going. To write to it so well set our our workbook so to do that well well set our workbook to. Uh to the c and then dev folder where ive got that project uh worksheet in there and well put.

That in and thatll set our uh our workbook variable so were opening an slsx file here it also works. For xls files um and so you can also open that type if you want to so once we have. Our workbook variable set up we can grab the worksheet that we want and so in this case im going. To grab it i think it was called project tasks and so well go ahead and once thats set then. Weve got our worksheet open and and thats going to help out quite a bit ill also create a range.

Variable because im going to demonstrate how to use a range you know from access and thats going to be. An excel range which is very very handy because you can do range operations if you want to in your. Workbook on your worksheet and its quite handy to be able to do to do ranges and then at the. End of our procedure im going to set the sheet equal to nothing you know the book equal to nothing. And the excel object equal to nothing just to release everything associated with those uh variables and then we can.

Sort of get started here ill go up and ill ill create a column integer and were going to go. From column one to three um i guess i should create that variable first so ill create the integer uh. For a column now if you have lots of values you know tons more than you wouldnt have more than. 32 000 columns but thats the upper range of the integer but im just using a simple integer for this. Example and well go for our integer column equal one to three well set the range and im going to.

Demonstrate in this one in this this one im going to demonstrate how to reference by cells because thats how. You can reference anywhere on your excel sheet numerically and in the next example ill show how to do it. By calling like the you know the readable version like you know b3 and c you know c4 and stuff. Like that so um yeah so well set the range equal to the sheet dot cells and then one and. Then the integer column and then well just d well just output that that range value um and what thatll.

Do is now you can sort of see were grabbing some data off of our excel sheet and were just. Going to grab the uh the very first row and make sure to put a quit in there so that. Excel does exit at the end of the procedure and then we can run it here it looks like i. Broke it already looks like that project tasks does not exist and i think its actually project data is the. Name of the the excel tab so thats the kind of error that youll get if you misname you know.

You dont name it correctly so there we go it gives us our our headers from one to three the. Task id the task type and the task description which are sort of our header values so thats one thing. That we could do we can rerun it and it opens and closes the excel sheet in the background youll. Notice that you dont see it coming up on screen and that is very handy and so that was the. Headers so next what well do is we will read the actual data below the headers ill grab one of.

The columns just for just for demonstration and itll show you how to loop through and you know get some. Data off of your sheet so im creating a do loop which is one of the basic loops in vba. And im going to add another integer variable and uh that has that maxes out just over 32 000 i. Mean you know account to 32 000 so if you have you know a whole ton of rows in there. Use the long instead it allows for you know over 2 billion in an integer variable so in our do.

Loop what were going to do is im going to increment our row integer and actually i think ill start. It at one because thatll get rid of the thatll miss the header column and itll just give us data. And what ill do is ill grab the the the description which was the longer field on that worksheet and. Ill set my range and this time ill use the the alternate naming which is to use the alphanumeric character. With the integer variable so what ive done there is ive set the range equal to one cell and then.

Were going to debug.print the cells value and that thatll sort of loop through very quickly and grab all of. Our values and output them into the immediate window you could also do something like you know put it into. A database table or something like that uh which would be also be a great way of sort of transferring. Data but for now were just going to read it and then on the last line in the loop were. Going to say if the length of the value is equal to 0 then were going to jump out of.

Our our do loop so well say exit do so that the processing will jump out and continue on itll. Quit excel and then and then basically finish processing um so right after our loop maybe ill put in you. Know the last row because were incrementing that row integer there so ill put um you know last row is. Equal to or pardon me last row and and concatenate that with the row integer just to show the the. Row number of the very last row and thats going to allow us to use that so it looks like.

That broke already i think its the syntax yeah i have theres no colon when youre grabbing just one cell. So ill go ahead and remove that and then when i click go here you can see the project task. Data has been output to the immediate window and as well the last row which was 13 was output to. The window as well and thats exactly what we want to see so theres all of our data and our. Headers and and so now you can see how to read data whatever data you want from your excel sheet.

And you can also you can you can sort of work with larger ranges as well which ill leave for. Another video but um you can see in this case we got those records you can see on the excel. Sheet and they have been output to the window and thats what we want so in just kind of the. Same way as what we did with reading our data we can also we can choose a range and we. Can set the value for that as well so you can make changes to your to your excel sheet and.

You can do that by setting your range and then and then setting the value of the range to whatever. It is that you want so we grabbed that last row which was 13 and so what ill do is. Ill ill set my my range to c and then the intro concatenated together and then um oh thats actually. Should be a range not row there we go so were going to set our range to to equal the. C and whatever row youre currently on and then well set the value to this is the last row just.

To show just to demonstrate how this works and so now weve set our value and we also want to. Put a um well do a book.save which is going to do a save before we quit otherwise it you. Know it it might ignore your changes or it might hang and so you want to make sure that you. Put a save in there and then we can click click run and at the same time ill show you. An alternate way of running you can copy the name of your procedure if it is a sub you can.

Just paste it in and then you can hit enter after that and it will run it as well and. As you can see its its grabbed the data that we grabbed just like we did in the first example. Plus the row and if i go and open the file you can see that it has added this is. The last row onto the last row i could have fixed those other ones as well but i think you. Can see how that works if you wanted to go and update other cells you could easily do that and.

Ill just draw you back your attention back to the two ways that we reference the cells so you can. Set a range you can look at the cells by number so as if it was a big grid of. Numbers with no alphanumeric characters because the numbers are very helpful but you can also reference in the traditional way. That you see excel every day and that is how you can open excel from hope you enjoyed todays discussion. On how to open excel from access if you like what you saw please give the video a thumbs up.

Make sure to subscribe to the channel click the bell when you see the bell and put any questions or. Comments you might have in the comments section below have a great day have a safe day and ill catch. You next time.

Method 5 – Get Data From Access Database Using Excel Vba

Note – This section will be updated soon.

Conclusion – How To Access Vba In Excel

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